SOUND RECORDING CATALOGUING CHEAT SHEET J. McRee (Mac) Elrod 22 July 2008 First examine the sound recording to determine (1) its physical form, and (2) whether it is music or speech. Your prime source of information is the label closest to the content as opposed to the container. The MARC field tags make a good checklist because they are more exact than terms would be. The current version of MARC used in North America, Australia and increasingly Europe is MARC21, a harmonization of CANMARC and USMARC, with changes for Germany and Great Britain. MARC records are composed of fixed (same place, same length) and variable fields. Fixed fields are in a Leader, and in fields 006, 007, and 008. In bibliographic utilities and local systems these fixed fields are broken out into named fields for ease of entry. At first fixed fields seem abstruse. Soon the more common ones will become second nature. See the bibliographic utility's coding manual or MARC for codes not included here. Fixed Fields Type (LDR/06): i = spoken recording j = music recording Bib lvl (LDR/07): m = monograph s = serial (see Serials Cataloguing Cheat Sheet) Enc lvl (LDR/17): blank = full record sound recording in hand 1 = full record sound recording not in hand (e.g., using publisher's catalogue) 2 = less than full record i = OCLC full record } Prefer MARC21 k = OCLC less than full } codes Desc (LDR/18) a = AACR Physical desciption (not coded by all libraries_ 007/00 s = sound recording 01 SMD d = disc g = cartridge s = cassette t - reel 03 Speed b = 33 1/3 rpm c = 45 rpm d = 78 rpm | = no attempt to code 04 Configuration a - Beta (1/2 in., videocassette) b - VHS (1/2 in., videocassette) g - Laserdisc h - CED (Capacitance Electronic Disc) videodisc i - Betacam (1/2 in., videocassette) j - Betacam SP (1/2 in., videocassette) k - Super-VHS (1/2 in., videocassette) m - M-II (1/2 in., videocassette) o - D-2 (3/4 in., videocassette) p - 8 mm. q - Hi-8 mm. s - Blu-ray u - Unknown v - DVD (some advocated z for HD) z - Other 05 Groove | = no attempt to code 06 Dimensions a = 3 in. b = 5 in. c = 7 in. d = 10 in. e = 12 in. g - 4 3/4 in. or 12 cm. j = 3 7/8 in or 2 1/2 in. n = not applicable | = no attempt made to code 07-13 | no attempt to code (see MARC21 if cataloguing for a sound recording special collection) Date type (008/06) s = single m = multiple Date one (008/07-10) Single date (s) or beginning date (m) Date two (008/11-14) Ending date (m) Country (008/15-17) at = Australia enk = England fr = France gw = Germany it = Italy ja = Japan States (U.S.): alu aku azu aru cau cou ctu deu dcu flu gau hiu idu ilu inu iau ksu kyu lau mau meu mdu miu mnu mou msu mtu nbu ncu ndu nhu nju nmu nvu nyu ohu oku oru pau riu scu sdu tnu txu utu vau vtu wau wiu wvu wyu xxu = United States, state unknown Provinces (Canada): abc bcc mbc nfc nkc nsc ntc nuc onc pic quc snc ykc xxc = Canada, province unknown Comp form (008/18-19) Use nn for non music; two blanks if not supplied an = anthems bt = ballets bg = bluegrass bl = blues cn = canons and roundsct ct = contatas cz = canzonas cr = carols ca = chaconnes cs = chance compositions cp = chansons polyphonic cc = Christian chant cb = chant religions other than Christian cl = choral preludes ch = chorales cg = concerti grossi co = concertos cy = country music df = dance forms dv = divertiments etc. ft = fantasias fm = folk music fg = fugues gm = gospel music hy = hymns jz = jazz md = madrigals mr = marches ms = masses mz = mazurkas mt = minuets mo = motets mp = moving picture music mu = multiple forms mc = musical reviews & comedies nc = nocturnes nn = not applicable op = operas or = oratorios ov = overtures pt = part-songs ps = passacaglias pm = passion music pv = pavans po = polonaise pp = popular music pr = preludes pg = program music rg = ragtime rq = requiems ri = ricercars rc = rock rd = rondos sn = sonatas sg = songs (art songs, not pop songs) st = studies & exercises su = suites sp = symphonic poems sy = symphonies tc = contatas ts = trio-sonatis uu = uknown (subject heading reflects instrument only) vr = variations wz = waltzes zz = other forms Format (008/20) n = not applicable (used for scores) Target audience (008/22) e = adult l = young adult j = children Accomp. material (008/24-29) blank = none a = printed text Language (008/35-37) eng = English fre = French ger = German ita = Italian jpn = Japanese spa = Spanish Variable Fields 010 LC card order number; not usual for a sound recording; key in MARC record with three blank spaces in front, and 0's as needed replacing "-" to equal 8 spaces. 020 International Standard Bibliographic Number (ISBN); not usual for a sound recording; key in MARC record without hyphens. 024 A standard number other than ISBN (020) or ISSN (022); the 1st indicator says which it is; 0 International Standard Recording Code is the one most likely to be on a a sound recording; enter it with capital letters and no hyphens. 028 A number given by the recording company; nearly always present; in $a enter letters in capitals, a space, and the number; in $b enter the name of the record publisher; use 1st indicator 0 for issue number; in the absense of an issue number (rare) use 1st indicator 1 for matrix number (master from which the recording was made) if present; with both use 2nd indicator 1 to make it a note and searchable. 040 Field 040 says $a who catalogued; $b in which language (LAC records only); $c who made it machine readable; and $d who finished the record. Today originals are usually done in one operation online, but lie and use 040 $aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For derives leave in $b language code (may be used by a Quebec libary to determine display - aka print - constants generated by 246 indicators); repeat the 040$a code in $c if lacking; and add $dCaBNvSL (or your code) at the end. MARC record checking software expects to find at least subfields $a and $c. 050 Library of Congress call number (LCC); in MARC record key as 050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4 $aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78 1999. Note period for first Cutter, $b for second, both for one Cutter, but only one of each. 082 Dewey Decimal call number (DDC); 2nd indicator 0 if assigned by LC, 4 if local. Omit Cutter. Use " / " to indicate natural breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed in 092. 090 Local call number; MARC tag number varies with system. At SLC coded with slashes for line breaks, e.g.: 090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location, $ccopies, $dvolumes) On OCLC keyed like 050 and used for locally assigned LCC numbers. 092 See 082. 100 Personal main entry; enter surname first, e.g., 100 1 $aJones, Tom. Many sound recordings are of mixed responsibility and are entered under title. Sound recordings may be entered under the first composer or performer given, if there are three or less. Audio books are entered under the author of the text being read. 110 Some sound recordings are entered under the artistic group, e.g., Temptations (Musical group) 111 If what you have is the recording of conference proceedings, the name of the conference is the author. In a MARC record the name is followed by $d(number :$ddate :$cPlace), or if no number, $d(date :$cPlace). BUT 110$aCorporate Name.$bConference$n( ... 130 Uniform title as main entry. If the work is a recording of an anonymous classic like the Bible, Arabian Nights, or Chicken Little, that common title (known as a uniform title) goes in 130. For the Bible you give language and date. For parts of the Bible you start with Bible, e.g.: 130 $aBible.$pO.T.$pGenesis$lEnglish$f1995. 240 Uniform title as filing title; given after a 100 or 110, and common for classical music. (Both 130 and 240 being called uniform title shows how MARC works as a check list better than words.) See AACR2 1998 25.25 for instructions and examples of uniform titles, e.g, 240 1 $aSymphonies.$nH.I., no.24,$rD major; the system provides the square brackets which uniform titles have as printed or displayed. 245 The title as on the recording label; follow the title proper with $h[sound recording]; use a ":$b" before subtitle; "=" (or "=$b" if $b not already used) before a title in another language. Follow with "/$c" and responsible persons, such as composer of music, author of book, or performing musical group. In 245 only the first word and proper names are capitalized. All German nouns are capitalized. Use 1st indicator 0 if title main entry, or 1 for title added entry if there is a 1XX; 2nd indicator for number of spaces to be skipped in filing, e.g., A = 2, An = 3, and The - 4, because of the space following the initial article, e.g.: 245 04 $aThe story of Tom Jones. 246 Alternate title which represents the whole work, e.g.: 246 31 $aParallel title 246 30 $aDistinctive subtitle 246 1 $iContainer title:$a 1st indicator 3 means added entry, no note; 1st indicator 1 means added entry and note. 250 Edition, e.g., Student ed. Not common for sound recordings. 260 Imprint, e.g.: 260 $aHamburg [Germany] :$bDeutshce Grammophone,$c1995. 300 Collation, e.g.: 1 sound disc (45 min.) :$bdigital, stereo., 33 1/3 rpm ;$c12 in. 1 sound cassette (90 min.) :$b2 track, 1 7/8 ips, analog, mono. ;$c1/8 in. [Tracks, speed, and size to be ommitted if standard for the format according to AACR; SLC always gives since standards have been known to change.] [For customers which wish it, SLC uses "(CD)", like "(VHS)" or "(Beta)", as terms known to users in this position; most libraries do not.] 2 sound discs (CD) (240 min.) :$bdigital, stereo ;$c4 1/2 in. 440 Series as on item and traced (obsolete) If it has a number or year, that goes after ;$v. The ";" before $v will often need to be inserted. Although 440 is obsolete, continue to accept 440 in older records, and do not change to 490 1/ 830. 490 Series as on item. Beginning June 1, 2006, the US Library of Congress is coding all series as 490 0. It has been SLC policy since January of 1979 to have no 490 0 in bibliographic records. (Some but not all SLC customers index 490 in their series and/or title indexes, making access uneven between customers.) When you encounter a 490 0, and it contains no subject word, or a responsible corporate body or person, e.g., "Penguin books", change the 490 0 to a 500 quoted pseudo series statement. If the 490 0 transcribed series statement contains a subject word, e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter the series in 830 with 2nd filing indicator 0-4. If the series title is generic, e.g., "Report" or "Works", and has been established in either the LC or LAC authority files, add the name of the responsible ody or person in curves. Provide ";$v" issue number or year as relevant. Include ISSN in $x if available. All series changed from 490 0 will be under title. SLC will not create 800/810/811. for current LC derived or original cataloguing. Those headings in legacy and Amicus records will be left unchanged, but 830 for the 8XX$t will be added for the benefit of customers who do not index 8XX$t. 500 General notes. There are also specific notes. As a beginner, if you see something which seems helpful on the label or container, just quote it. If not in 300 after smd, "CD" is in 500, rather than the 548 used for VHS, at the request of music cataloguers. 505 Contents, e.g., side 1. Title one -- side 2. Title two. "/" and composer or author may follow the title. The minutes the composition plays may be given in partentheses. 508 Persons responsible for the production. 511 Performers 518 Where and when recorded if available. 520 Summary of subject or genre content, or of the plot in case of recorded fiction. Our clients tell us that inclusion of summaries increases use due to keyword searching. But if quoting with "--<source>", we attempt to screen out publisher's "puff" adjectives substitutomg "...", and just include the parts which actually tell you something about the item. 538 Briefly used for "CD". Now CD is given after smd or in 500 depending on library choice. Subjects. In MARC records, subject subdivisions have subfield codes $xTopic$zPlace$yPeriod$vGenre. 600 Person as subject, in same format as person as author. 610 Corporate body as subject (including governments). 611 Conference as subject. 630 Uniform title as subject. 650 Topic as subject, e.g.: 650 0 $aRock music. [Some libraries would consider this a genre; see 655] [Some libraries use the gmds as $v form subdivisions.] 651 Place as subject (but not governments), e.g.: 651 0 $aCanada$xHistory$y1755-1763. 655 Genre heading, e.g., 655 7 $aPopular music.$2lcsh 700 Person as added entry, e.g., performers. 710 Corporate body as added entry. 711 Conference as added entry. 740 Title added entries. (Now in MARC titles which represent the whole work are coded 246, while titles which represent part of the work or a related work, are here.) 830 Series entered in catalogue differently than on item. Series as on item is in 490 1st indicator 1, and series as entered in the catalogue is here. Some customers depart from our standard practices as reflected in the cheat sheet. One customer in particular: No 090, just 093 300 no "(CD)" and $c12 cm. rather than 4 3/4 cm. (We approve of being consistent in doing size in cm., but haven't adopted the practice generally.) 500 has "Compact disc" rather than :CD". 650's are assigned, e.g., 650 0 $aFolk music$zNewfoundland and Labrador. (650 rather than 655 to allow the $z.) Amigos Library Services offers a self-paced online course: http://www.amigos.org/learning/catalog/shopping/format.php?search=3