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CATALOGUING ELECTRONIC SERIALS 25 March 2010
MARC Data Elements for Original Records
(For questions about MARC fields, see MARC21 format for
Bibliographic Data, http://www.loc.gov/marc/bibliographic/). For
indicators, if there is no value, leave them blank rather than
using # signs. Also do not use # in the leader, leave spaces
blank.
LDR/06 Type of record
Use "a" for language material
Required
LDR/07 Bibliographic level
Use "s" for serial; "i" for integrating resource
When coding "i" use 310 $aContinuously updated
Required
LDR/17 Encoding level
Use blank or 1
Required
Blank = full level
1 = full level, material not examined (for converted print records)
LDR/18 Descriptive cataloging form
Use ."a"
Required
RDA change: "i"
001 Control number
003 Control number identifier
006 Additional material characteristics
Use byte 00 = "m" for computer file/electronic resource
Only first byte required
007 Physical characteristics
Use byte 00 = "c" for electronic resource and byte 01 = "r" for
remote access
Only bytes 00 and 01 are required
008/bytes 00-05 Date entered
System entered
Required
008/06 Publication status
Use "c" for currently published
Use "d" for ceased publication
Use "u" for unknown
Required
008/7-14 Dates of publication
Use bytes 7-10 for start date
Use byes 11-14 for ending date (or 9999 to reflect currently
published)
Use dates of print publication, even if not all on the website.
Required
008/15-17 Place of publication Variable
Required
Country codes available here:
http://www.loc.gov/marc/countries/cou_home.html
008/18-19 Frequency/Regularity
Not required
Code with fill character
Leave in derived records
008/21 Type of continuing resource
Use "n" for newspaper
Use "p" for periodical
Required
008/22 Form of original item
Use blank
008/23 Form of item
Use "s" for electronic
Required
[New codes have been proposed for inhouse and online]
08/24-32 Fixed field data elements
Use blanks
008/33 Original alphabet or script of title
Use blank
008/34 Entry convention
Use 0 for successive entry
Required
008/35-37 Language
Variable
http://www.loc.gov/marc/languages/
Required
008/38 Modified record
Use blank
008/39 Cataloging source
Use "d" for other
Required
022 ISSN
Use $a for EISSN
Use $y for print ISSN
Required if on the piece
040 Cataloging source
Use $aCaBNvSL$cCaBNvSL$dCaBNvSl for originals
Add $dCaBNvSL for derives, removing any existing $d except DLC
Required
RDA change: $erda
041 Language(s)
If coding more than one language, include 546.
043 Area
If coding 043, include a 6XX$z
050 LC Call Number
Use class web; use 2nd indicator 4
http://classificationweb.net/
Required
060 NLMC
Assign if 050 begins "R"
070 NALC
Leave in but do not assign
080 UDC
Leave in but do not assign
082 DDC
Leave in but do not assign unless requested
110 Corporate main entry
Very rare; only used for such things as annual reports. Cf. 910.
130 Uniform title main entry
Not required to differentiate from another serial,
For generic titles, e.g., "Newsletter", use 130 with issuing agency in
curves after the title.
240 Uniform title
Do not create for translations or language editions
Make added entry instead 246 1 $iTranslation Of:$a[Oritinal title>
in addition to linking field (765 or 775) if requested by client.
210 Abbreviated title
Do not enter, but leave in derived records
222 Key title
Do not enter, but leave in derived records
245 $aTitle statement
Transcribe as it appears on chief source.
Required
245 $h[gmd]
Use [electronic resource]
Required
RDA change: omit 245$h; enter 336-338; see at end.
245 $b Other title information
Transcribe only if needed to clarify or support title proper
Normally record subtitles only in 246 13
Not required by CONSER
245 $b Parallel title, initialism/acronym
Enter parallel titles as per AACR2
Not required by CONSER.
Create 246 11 for parallel title,
246 13 for initialism/acronym
245 $n$p Number/Part titles
Use $n for number of part/section of the piece
Use $p for name of part/section of the piece
Required if applicable
246 Variant title
246 11 $aParallel title.
246 1 $iNote$aTitle.
246 13 $aVariant title.
Enter final perios as per SLC policy
Required if applicable
260 Publication information
Record earliest publisher. Later publisher(s) are recorded in 500.
$a Place of publication
SLC always transcribes or supplies jurisdictional qualifer using
AACR2 abbreviations in 260$a, and never transcribes postal codes.
SLC's "Que." and "Eng." are not AACR2 abbreviations.
$b Name of publisher
Required
$c SLC supples as per AACR2 although CONSER does not require.
Use dates of print publication, even if not all on the website.
300 Physical description
$aelectronic texts ( v. : ill.) :$bdigital file.
".ill" only if applicable
Not required by CONSER
RDA change: spell out all abbrevitions.
310 Current frequency
Deduce from file if not stated
Record integrating resources as 310 $aContinuosly upddated
Required
321 Former frequency
If more than three, summarize as "Frequency varies".
Not required
362 Numbering
Contrary to AACR2, and following CONSER, use "Unformated style"
even if issue one is consulted.
Use indicator value "1" (Unformated). with format "Began with [Vol.
and issue no.> ([year>), or "Began in [date>.
Examples:
362 1 $aBegan with Vol. 7, no. 001 (2005).
362 1 $aBegan in 1998; ceased in 2002.
362 1 $aCeased with Vol. 10, no. 10 (2009).
When the print version began earlier than the electronic
version, the 362 should refer to the print version. Probably this is
because the holdings of the electronic version are likely to expand
to include earlier issues as time goes on.
Sometimes that starting date and issue may be difficult to find. Note
that if you have uncertainly about the earliest issues you can just enter
a year or a year with a question mark. So, some examples might be:
362 1 $aBegan with Vol. 1, no. 1 (1986).
362 1 $aBegan in 1986.
362 1 $aBegan in 1986?
362 1 $aBegan with Vol. 7, no. 001 (2005); ceased with Vol. 9, no. 004
(2007).
362 1 $aBegan in 1998; ceased in 2002.
Transcribe data as found (standard abbreviations may be used)
Required if known
5XX Notes
Translate notes in non English laguges into English, although notes in
for French items are in French for GLC. Since all GLC records are
monographic, this will not cause a conflict.
500 General note
Record "Description based on:" and "title from" notes in the same
field.
Should be first issue available online, and *not* same as last
issue consulted
Required
Examples:
500 $aDescription based on: Vol. 7, no. 001 (2005); title from
title screen (Redalyc, viewed Sept. 23, 2009).
500 $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept.
23, 2009).
For the "500 $aDescription based on: ." note, cite the earliest
available electronic issue.
500 General note
Record "Latest issue consulted:" note
Should be last issue available online, and *not* same as 1st issue
used as basis for description
Required
Example:
500 $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept.
23, 2009).
For the "500 $aLatest issue consulted:" note, give the latest issue
available on the website.
500 Other notes
Record later publishers
530 Additional format
530 $aAlso available in print.
Enter if applicable.
Removed on export.
538 System details note
CONSER does not require.
6XX 0 LCSH
Use class web, for full level record, use 2nd indicators 0, make sure
is verified in library of congress authorities
http://classificationweb.net/
Required
6XX 2 MeSH
Assing 6xx 2 MeSH when 050 begins "R"
6xx 6 RVM
Assign to French materials.
710 Added entry - corporate name
Corporate name or jurisdiction name. Cf. 910.
Required if applicable
76X-78X
Linking fields
Assign only if requested by client.
776 08 $iAlso issued in print:$t[Title>
Examples:
776 08 $iAlso issued in print:$tArchivos en medicina familiar.
776 08 $iAlso issued in print:$tInternational journal of social health
information management$x1942-9665$w(DLC)
2008214573
Note no comma after title
Notice 2nd indicator 8 (no display constant) when text is in $i.
856 Electronic access
Record if open access
Note URL is coded $u
Not required by CONSER
990 Cataloguer's initials
====================================================================
For multiple languages within a publication:
008 Language
For publications in one language, assign the appropriate three
letter
code from http://www.loc.gov/marc/languages/ For publications
containing multiple languages within, assign the code for the
predominant language. In these cases fields 041 and 546 are used to
list the languages, respectively, in coded and note form.
Required
041 Language code
Code $a only; use for serials with multiple languages,
See also instructions in 546
Required if applicable
546 Language Note
Record information about serials in multiple languages, translations,
different languages of summaries, tables of contents, or accompanying
material in a 546 note, as well as any other notes to clarify the
languages.
Required if applicable
====================================================================
RDA/MARC21 fields replacing 245$h
336 Content type (selected)
For systems requiring 245$h, field 336 is exported as second half of
compound GMD, e.g., 245$h[online resource : text]
notated music
text
337 Media type (selected)
Follow each term excelpt "electronic" with $2rdamedia
Follow "electronic" with $2isbdarea0
Not exported as part of 245$h.
[electronic] [SLC uses ISBD Area 0 term. rather than RSA's
"computer".]
338 Carrier type (selected)
For systems requiring 245$h, field 338 is exported as first half of
compound GMD, e.g., 245$h[online resource : text]
Follow each term with $2rdacarrier
Electronic carriers:
computer disc
computer disc cartridge
computer tape cartridge
computer tape cassette
computer tape reel
online resource
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