CATALOGUING A PAMPHLET COLLECTION             10 August 2002
                                              J. McRee (Mac) Elrod

When faced with a a collection of pamphlets, clippings, pictures, and
other such "fugitive" material, I would not attempt individual
cataloguing of the items, but instead create records for each
pamphlet box or folder containing a particular subject.  Except for
exceptional items in a partial contents note, I would make no attempt to
list the contents.

I would suggest using LCSH headings as titles for the for pamphlet
boxes, or folders in a vertical file.  Boxes would allow the items to be
shelved with other material on their subjects, where people will stumble
across them (better than a vertical file which is less likely to be
utilized).

There would be some evaporation from the boxes or folders in most
collections. I would use security strips only in those items which have
been listed in a partial contents note.  All items may be marked in
pencil with the call number of the box or subject heading of the folder
if wished.

A sample record might look something like this:

Type (LDR/06):
     a = language material

Bib lvl (LDR/07):
     i = integrating resource  [since you will be adding and removing
     material]

Enc lvl (LDR/17):
     2 = less than full record
     or
     K = OCLC less than full

Des cat form (LDR/18)
     a = AACR/ISBD

Date type (008/06):
     c = continuation

Date one (008/07-10):
     earliest year of any item

Date two (008/11-14):
     9999

Country (008/15-17)
     xxu [if mostly American]
     or
     xx  [if no one country]
     or
     

008/21 (Type of serial):
     blank

008/35-37 (Language):
     eng English

008/39 (Cataloguing source):
     d Original

050  4 $aSD121$b.F673  [OCLC libraries may use 090]
or
082 04 $a634.908$bF673$221  [OCLC libraries may use 092]
or
090 0  $aSD/121/B673/1950+$bCODE [SLC & MARCit libraries]
or
099    $aVertical/File/Forests/and/Forestry

245 00 $aForests and forestry /$ccollected by .

260    $a[<Your Jurisdiction> :$b<Your Library>],$c1950-

300    $a1 box (various pieces) :$bill. ;$c29 x 23 x 11 cm.
or
300    $a1 folder (various pieces) :$bill. ;$c24 x 30 cm.

505 2  $aSierra Nevada tree identifier / by Jim Paruk.

[You would only list in 505 items of particular interest (the print
constant for 1st indicator 2 is "Partial contents:").  These few items
might have security strips in addition to call number or subject heading
labels, but the box or folder would be circulated as a whole.]

520    $aA collection of pamphlets, pictures, clippings, letters
and other material on forests and forestry in a pamphlet box.
or
520    $aA collection of pamphlets, pictures, clippings, letters and
other material in a vertical file folder.

650  0 $aForests and forestry.

700 1  $aParuk, Jim.$tSierra Nevada tree identifier.

710 2  $a<Your Library.>