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SERIAL CATALOGUING CHEAT SHEET
J. McRee (Mac) Elrod 23 September 2009
For comments on the CONSER guidelines, see at end.
With the publication of revised AACR2 Chapter 12, Continuing
Resources, replacing the chapter on Serials, this cheat sheet is to
also be used for integrating resources, e.g., loose-leaf services, as
well as serials. For websites, see the Electronic Resource Cheat
Sheet.
Arrange all available issues in order by number or date, with oldest on
top. Check through to be certain the title and the issuing body/publisher
do not change. If the title has changed in the first five words, or the
issuing body has changed *and* is in the title, create a new pile with each
change. If the corporate body name has changed *and* it is the annual
report of that corporate body (cf. 110 and AACR2 1998 21.1B2 for
additional cases), each change of name is a new pile. If the corporate
body is not in the title, and it is not their annual report, ignore
changes of publisher name in terms of separate piles. You will have a
record for each pile. (See also 130 for Corporate body as qualifier.)
Fixed fields:
LDR/06 (Type of record): a Language material
LDR/07 (Bibliographic level): s Serial
i Integrating resource
LDR/17 (Encoding level)
blank = full record serial issue in hand
1 = full record serial issue not in hand
2 = less than full record
8 = CIP record (upgrade)
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes
LDR/18 (Descriptive cataloguing form): a Full ISBD
008/06 (Type of publication date): c Continuation
d Dead continuation
008/07-10 (Beginning year):
If you don't have the first year, AACR would have you guess the decade.
[One way to do this is to subtract one less than the volume number (*if*
one volume per year) from the year, e.g, you have v. 10, 1965; subtract
9 from 1965 and key 195u as beginning date.] The "u" is for unknown,
since you are not certain. CONSER is more conservative and would have
you use 19uu or even 1uuu or uuuu rather than doing any estimating.
008/11-14 (Ending year): 9999 if still being published
If you have an ending year, enter it, and change 008/06 to d. You may
use "u" for unknown digits here as well.
008/15 (Place of publication)
Country (008/15-17)
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan
States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown
Provinces (Canada):
abc bcc mbc nfc nbc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown
008/18 (Frequency): a Annual
k Continuously
m Monthly
q Quarterly
w Weekly
008/21 (Type of serial: d Database
l Loose-leaf
m Monographic series
n Newspaper
p Periodical
w Website
008/28 (Government publication): f Federal
s State or provincial
l Local
i International
008/35-37 (Language): eng English
fre French
008/39 (Cataloguing source): d Original
Variable fields:
022 $aISSN (with hyphen)
040 Cataloguing agency
Field 040 says $a who catalogued; $b in which language (LAC records
only); $c who made it machine readable; and $d who finished the record.
Today originals are usually done in one operation online, but lie and use 040
$aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For
derives, if the 110/710/830 are French, and have no English forms to
susbstitute, leave in $bfre language code (may be used by a Quebec
libary to determine display - aka print - constants generated by 246
indicators); remove $bfre if access points are changed to English;
remove $beng (since it is not added to DLC records); repeat the 040$a
code in $c if lacking; and add $dCaBNvSL (or your code) at the end.
MARC record checking software expects to find at least subfields $a
and $c.
050 2nd indicator 4 LCC if an LCC library and classify serials
Example: 050 4 $aQD1$b.J67
082 2nd indicator 4 DDC number if a DDC library which classifies serials
Example: 082 4 $a540.5
Using the most recent* issue you have as source of information:
[*AACR2 1998 specifies earliest issue; latest issue has been suggested
to the JSC.]
110 Name of corporate body *if* the serial is an annual report. Use 1st
indicator 1 if a government body with jurisdiction first, otherwise 2.
See AACR2* 1998 21.1B2 for a list of types of publications other than
annual reports which may have corporate main entry. When in doubt, enter
under title.
130 0 $aUniform title (Qualifier)
*IF* the serial you are cataloguing has the same title proper as a serial
already in your catalogue, AACR allows (CONSER** and LCRI**** require)
you to enter the one now being catalogued under a 130, so that a
qualifier will distinguish it. Place published, or date publication
began, are the best qualifiers; issuing body could change. In the
unfortunate situation where the publisher has already been used as a
qualifier for a portion of the serial, and the publisher's name changes,
a new successive entry is required. 1st indicator indicates spaces to
skip in filing, but AACR says to omit initial article from uniform
title.
Examples:
130 0 $aJournal of chemistry (Boston, Mass.)
130 0 $aJournal of chemistry (1998- )
130 0 $aNewsletter (Society for Pacific Northwest Native Iris)
245 00 $aTitle proper =$bParallel title.
CONSER provides that the parallel title be given only as a 246 11,
initialism as 246 13. SLC follows AACR2 inproviding parallel title in
both 245$b and 246, but removes from 245 on export if not wanted by
client.
Transcribe other title information as a note, since that information
tends to change more often than title proper.
If an annual report or other generic title, add /$cName of Corporate
Body. Cf. note at 260 about spaces.
Use 1st indicator 1 if there is a 110, otherwise 0.*** Use 2nd indicator
for spaces to skip in filling, e.g., 4 for "The". The capitalizing of the
first word after A, An or The is an old practice; don't do it.
246 30 $aPart of title
246 31 $aParallel title
246 32 $aDistinctive title
246 14 $aCover title
246 15 $aAdded title page title
246 16 $aCaption title
246 17 $aRunning title
246 18 $aSpine title
246 3 $iSource:$aTitle from somewhere else, e.g., At head of title:
247 10$aFormer title of an electronic journal when no issues still exist
under that title; also used for loose-leaf services and
websites, both of which are now considered monographs, but may
soon be termed "integrating entities".
250 $aEdition statement. Serials rarely have them, but you might have
something like 250 $aEnglish ed.
260 Imprint is repeating, with first indicator blank for publisher at
time of initial cataloguing, 2 for intermediate publisher, and 3 for
last or current publisher.
260 $aPlace of publication :
Give City, Jurisdiction. Abbreviate jurisdiction according to AACR B.14.
If jurisdiction is lacking, use square brackets around the abbreviation.
AACR allows omitting jurisdiction if city is well known. LC allows
transcribing postal code as jurisdiction. [Some libraries including SLC
ignore both of these unhelpful practices.]
260 $bPublisher,
Give (as per AACR2) current publisher of an integrating resource.
Give (contra AACR2) current publisher of a serial. Give earlier
publishers in a note (500 as per MARC21; 503 as per SLC practice).
LC/PCC now allows (contra AACR2) the creation of repeating 260, 1st
indictor blank for original publisher, 2 for intermediate publisher,
and 3 for current publisher.
260 $cYear-
For the date one example above, this would be according to AACR
,$c[195-]- or ,$c[195-?]- . CONSER allows that no $c be given, and
that the field end in a trailing comma. SLC follows AACR2 unless
client requests otherwise; the 260$c is removed on export, as opposed
to being omitted.
Example: 260 $aBoston, Mass. :$bMcGraw,$c1998-
ISBD (International Standard Bibliographic Description) requires that
there be a space before and after certain marks of punctuation, such as
245 "/" and 260 ":". In the MARC record there is no space before or
after a subfield code because the system will substitute the space for
the code. OCLC, however, has the space and the subfield code.
300 Collation.
For a serial this would normally begin with two spaces followed by "v." for
volume.
For loose-leaf services, the collation would be number of volumes
followed by (loose-leaf). According to AACR2, remote electronic
resources have not collation. SLC uses smds.
Examples: 300 $a v. :$bill. ;$c28 cm.
300 $a1 v. (loose-leaf) ;$c28 cm.
300 $a1 website :$banimated col. ill.
300 $a1 electronic document (150 p. :$bmaps)
336-338 See at end for the new RDA/MARC21 fields.
362 Volumes and dates published.
Example: 362 0 $aVol. 1, no. 1 (Jan. 1998)-
CONSER directs (if you have the information): 362 1 $aBegan with vol.
1, no. 1, Jan. 1998.
SLC follows this CONSER provision, since it creates less confusion
with a holdings statement.
Serials are rarely part of a larger series, but if so:
440 Series as on item and traced (obsolete)
Change to 490 1; cut and paste content into 830.
490 Series as on item.
Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.
It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.
If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
ody or person in curves.
Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.
All series changed from 490 0 will be under title. SLC will not
create 800/810/811. for current LC derived or original cataloguing.
Those headings in legacy and Amicus records will be left unchanged,
but 830 for the 8XX$t will be added for the benefit of customers who
do not index 8XX$t.
500 General notes.
500 $aDescription based on ...; title from ... .
500 $aLatest issue consulted ...
515 Variations in numbering.
Example: 515 $aVol. 2, no. 1, Jan. 1999, issued in two parts.
650 $aTopical subject heading. Use $vPeriodicals as form subdivision.
Example: 650 0 $aChemistry$vPeriodicals.
710 $aIssuing body if not a commercial publisher, and not in 110.
Use same indicators as 110.
780 Former title when title changes (in record for new title).
785 New title when title changes (in record for old title.
910
If requested by customer, items in French with English forms
established by LC 110/710, have LAC French forms in 910.
If English forms are not established, and 650 6 RVM is provided,
040$b is coded "fre".
*Anglo-American Cataloguing Rules. 1998.
**Cooperative Online Serials Program's CONSER Cataloging Manual 1993, a
guide for cataloguing serials which departs in some ways from AACR.
***Most libraries would not use 245 1st indicator 1 (trace title) after 130
because 130 is mapped to the title search in most OPACs, and the two would
be the same until the qualifier. LC does not use indicator 1 for
"Annual report"; [SLC does].
****Library of Congress rule interpretations,
=======================================================================
CONSER guidelines
AACR2 1.4F7 has no provision for a blank date of publication, as often
seen in CONSER records. Frequently we encounter CONSER records
lacking class numbers and subject headings, without an encoding level
5 to warn us.
http://www.loc.gov/acq/conser/issues.html#standard-rec
It is SLC practice to follow AACR2 (with the exception of 362), and
remove unwanted information on export.
=======================================================================
With RDA, fields 336-338 will replace 245$h[general material
designation]. With the beginning of RDA, until client ILSs have been
changed, 338 : 336 will be exported as a compound carier : content
245$h.
http://metadataregistry.org/concept/list/vocabulary_id/45.html
336 Content
cartographic dataset
cartographic image
cartographic tactile image
cartographic tactile three-dimensional form
cartographic three-dimensional form
computer dataset
*
computer program
notated movement
notated music
performed music
[realia]
sounds
spoken word
still image
tactile image
tactile notated movement
tactile text
tactile three-dimensional form
text
three-dimensional form
three-dimensional moving image
two-dimensional moving image
http://metadataregistry.org/concept/list/vocabulary_id/37.html
337 Media type
Audio
[Electronic]
Microform
Microscopic
Projected
Stereoscopic
Unmediated
Video
http://metadataregistry.org/concept/list/vocabulary_id/46.html
338 Carrier Type
Audio carriers
audio cartridge
audio cylinder
audio disc
sound-track reel
audio roll
audiocassette
audiotape reel
Computer [electronic] carriers
computer card
computer chip cartridge
computer disc
computer disc cartridge
computer tape cartridge
computer tape cassette
computer tape reel
online resource
Microform carriers
microcard microfiche
microfiche cassette
microfilm cartridge
microfilm cassette
microfilm reel
microfilm roll
microfilm slip
microopaque
Microscopic carriers
microscope slide
Projected image carriers
film cartridge
film cassette
film reel
film roll
filmslip
filmstrip
filmstrip cartridge
overhead transparency
slide
Stereographic carriers
stereograph card
stereograph disc
stereographic reel
Unmediated carriers
card
[equipment]
flipchart
object
roll
sheet
volume
Video carriers
video cartridge
videocassette
videodisc
videotape reel
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