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SOUND RECORDING CATALOGUING CHEAT SHEET
J. McRee (Mac) Elrod 22 July 2008
First examine the sound recording to determine (1) its physical form,
and (2) whether it is music or speech. Your prime source of information
is the label closest to the content as opposed to the container.
The MARC field tags make a good checklist because they are more exact
than terms would be.
The current version of MARC used in North America, Australia and
increasingly Europe is MARC21, a harmonization of CANMARC and USMARC,
with changes for Germany and Great Britain.
MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.
See the bibliographic utility's coding manual or MARC for codes not
included here.
Fixed Fields
Type (LDR/06):
i = spoken recording
j = music recording
Bib lvl (LDR/07):
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)
Enc lvl (LDR/17):
blank = full record sound recording in hand
1 = full record sound recording not in hand (e.g., using
publisher's catalogue)
2 = less than full record
i = OCLC full record } Prefer MARC21
k = OCLC less than full } codes
Desc (LDR/18)
a = AACR
Physical desciption (not coded by all libraries_
007/00 s = sound recording
01 SMD
d = disc
g = cartridge
s = cassette
t - reel
03 Speed
b = 33 1/3 rpm
c = 45 rpm
d = 78 rpm
| = no attempt to code
04 Configuration
a - Beta (1/2 in., videocassette)
b - VHS (1/2 in., videocassette)
g - Laserdisc
h - CED (Capacitance Electronic Disc) videodisc
i - Betacam (1/2 in., videocassette)
j - Betacam SP (1/2 in., videocassette)
k - Super-VHS (1/2 in., videocassette)
m - M-II (1/2 in., videocassette)
o - D-2 (3/4 in., videocassette)
p - 8 mm.
q - Hi-8 mm.
s - Blu-ray
u - Unknown
v - DVD (some advocated z for HD)
z - Other
05 Groove | = no attempt to code
06 Dimensions
a = 3 in.
b = 5 in.
c = 7 in.
d = 10 in.
e = 12 in.
g - 4 3/4 in. or 12 cm.
j = 3 7/8 in or 2 1/2 in.
n = not applicable
| = no attempt made to code
07-13
| no attempt to code (see MARC21 if cataloguing for
a sound recording special collection)
Date type (008/06)
s = single
m = multiple
Date one (008/07-10)
Single date (s) or beginning date (m)
Date two (008/11-14)
Ending date (m)
Country (008/15-17)
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan
States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau meu mdu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wvu wyu
xxu = United States, state unknown
Provinces (Canada):
abc bcc mbc nfc nkc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown
Comp form (008/18-19)
Use nn for non music; two blanks if not supplied
an = anthems
bt = ballets
bg = bluegrass
bl = blues
cn = canons and roundsct
ct = contatas
cz = canzonas
cr = carols
ca = chaconnes
cs = chance compositions
cp = chansons polyphonic
cc = Christian chant
cb = chant religions other than Christian
cl = choral preludes
ch = chorales
cg = concerti grossi
co = concertos
cy = country music
df = dance forms
dv = divertiments etc.
ft = fantasias
fm = folk music
fg = fugues
gm = gospel music
hy = hymns
jz = jazz
md = madrigals
mr = marches
ms = masses
mz = mazurkas
mt = minuets
mo = motets
mp = moving picture music
mu = multiple forms
mc = musical reviews & comedies
nc = nocturnes
nn = not applicable
op = operas
or = oratorios
ov = overtures
pt = part-songs
ps = passacaglias
pm = passion music
pv = pavans
po = polonaise
pp = popular music
pr = preludes
pg = program music
rg = ragtime
rq = requiems
ri = ricercars
rc = rock
rd = rondos
sn = sonatas
sg = songs (art songs, not pop songs)
st = studies & exercises
su = suites
sp = symphonic poems
sy = symphonies
tc = contatas
ts = trio-sonatis
uu = uknown (subject heading reflects instrument only)
vr = variations
wz = waltzes
zz = other forms
Format (008/20)
n = not applicable (used for scores)
Target audience (008/22)
e = adult
l = young adult
j = children
Accomp. material (008/24-29)
blank = none
a = printed text
Language (008/35-37)
eng = English
fre = French
ger = German
ita = Italian
jpn = Japanese
spa = Spanish
Variable Fields
010
LC card order number; not usual for a sound recording; key in MARC
record with three blank spaces in front, and 0's as needed
replacing "-" to equal 8 spaces.
020
International Standard Bibliographic Number (ISBN); not usual for
a sound recording; key in MARC record without hyphens.
024
A standard number other than ISBN (020) or ISSN (022); the 1st
indicator says which it is; 0 International Standard Recording Code is
the one most likely to be on a a sound recording; enter it with
capital letters and no hyphens.
028
A number given by the recording company; nearly always present; in
$a enter letters in capitals, a space, and the number; in $b enter the
name of the record publisher; use 1st indicator 0 for issue number; in
the absense of an issue number (rare) use 1st indicator 1 for matrix
number (master from which the recording was made) if present; with
both use 2nd indicator 1 to make it a note and searchable.
040
Field 040 says $a who catalogued; $b in which language (LAC records
only); $c who made it machine readable; and $d who finished the record.
Today originals are usually done in one operation online, but lie and use 040
$aCaBNvSL$cCaBNvSL$dCaBNvSL (substitute your NUC code for SLC's). For
derives leave in $b language code (may be used by a Quebec libary to
determine display - aka print - constants generated by 246 indicators);
repeat the 040$a code in $c if lacking; and add $dCaBNvSL (or your code)
at the end. MARC record checking software expects to find at least
subfields $a and $c.
050
Library of Congress call number (LCC); in MARC record key as
050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.
082
Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
in 092.
090
Local call number; MARC tag number varies with system. At SLC
coded with slashes for line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)
On OCLC keyed like 050 and used for locally assigned LCC numbers.
092
See 082.
100
Personal main entry; enter surname first, e.g., 100 1 $aJones,
Tom. Many sound recordings are of mixed responsibility and are
entered under title. Sound recordings may be entered under the
first composer or performer given, if there are three or less.
Audio books are entered under the author of the text being read.
110
Some sound recordings are entered under the artistic group,
e.g., Temptations (Musical group)
111
If what you have is the recording of conference proceedings, the
name of the conference is the author. In a MARC record the name is
followed by $d(number :$ddate :$cPlace), or if no number, $d(date
:$cPlace). BUT 110$aCorporate Name.$bConference$n( ...
130
Uniform title as main entry. If the work is a recording of an
anonymous classic like the Bible, Arabian Nights, or Chicken
Little, that common title (known as a uniform title) goes in 130.
For the Bible you give language and date. For parts of the
Bible you start with Bible, e.g.:
130 $aBible.$pO.T.$pGenesis$lEnglish$f1995.
240
Uniform title as filing title; given after a 100 or 110, and
common for classical music. (Both 130 and 240 being called uniform
title shows how MARC works as a check list better than words.)
See AACR2 1998 25.25 for instructions and examples of uniform
titles, e.g, 240 1 $aSymphonies.$nH.I., no.24,$rD major; the system
provides the square brackets which uniform titles have as printed
or displayed.
245
The title as on the recording label; follow the title proper with
$h[sound recording]; use a ":$b" before subtitle; "=" (or "=$b"
if $b not already used) before a title in another language.
Follow with "/$c" and responsible persons, such as composer of
music, author of book, or performing musical group.
In 245 only the first word and proper names are capitalized.
All German nouns are capitalized. Use 1st indicator 0 if title
main entry, or 1 for title added entry if there is a 1XX; 2nd
indicator for number of spaces to be skipped in filing, e.g., A =
2, An = 3, and The - 4, because of the space following the initial
article, e.g.: 245 04 $aThe story of Tom Jones.
246
Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 30 $aDistinctive subtitle
246 1 $iContainer title:$a
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note.
250
Edition, e.g., Student ed. Not common for sound recordings.
260
Imprint, e.g.:
260 $aHamburg [Germany] :$bDeutshce Grammophone,$c1995.
300
Collation, e.g.:
1 sound disc (45 min.) :$bdigital, stereo., 33 1/3 rpm ;$c12 in.
1 sound cassette (90 min.) :$b2 track, 1 7/8 ips, analog,
mono. ;$c1/8 in.
[Tracks, speed, and size to be ommitted if standard for
the format according to AACR; SLC always gives since standards
have been known to change.]
[For customers which wish it, SLC uses "(CD)", like "(VHS)"
or "(Beta)", as terms known to users in this position; most
libraries do not.]
2 sound discs (CD) (240 min.) :$bdigital, stereo ;$c4 1/2 in.
440 Series as on item and traced (obsolete)
If it has a number or year, that goes after ;$v. The ";"
before $v will often need to be inserted. Although 440 is obsolete,
continue to accept 440 in older records, and do not change to 490 1/
830.
490 Series as on item.
Beginning June 1, 2006, the US Library of Congress is coding all
series as 490 0.
It has been SLC policy since January of 1979 to have no 490 0 in
bibliographic records. (Some but not all SLC customers index 490
in their series and/or title indexes, making access uneven between
customers.) When you encounter a 490 0, and it contains no subject
word, or a responsible corporate body or person, e.g., "Penguin
books", change the 490 0 to a 500 quoted pseudo series statement.
If the 490 0 transcribed series statement contains a subject word,
e.g., "Studies in chemistry", change the 490 0 to 490 1, and enter
the series in 830 with 2nd filing indicator 0-4. If the series title
is generic, e.g., "Report" or "Works", and has been established in
either the LC or LAC authority files, add the name of the responsible
ody or person in curves.
Provide ";$v" issue number or year as relevant. Include ISSN in $x
if available.
All series changed from 490 0 will be under title. SLC will not
create 800/810/811. for current LC derived or original cataloguing.
Those headings in legacy and Amicus records will be left unchanged,
but 830 for the 8XX$t will be added for the benefit of customers who
do not index 8XX$t.
500
General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the label or
container, just quote it.
If not in 300 after smd, "CD" is in 500, rather than the 548 used
for VHS, at the request of music cataloguers.
505
Contents, e.g., side 1. Title one -- side 2. Title two. "/" and
composer or author may follow the title. The minutes the
composition plays may be given in partentheses.
508
Persons responsible for the production.
511
Performers
518
Where and when recorded if available.
520
Summary of subject or genre content, or of the plot in case of recorded
fiction. Our clients tell us that inclusion of summaries increases use
due to keyword searching. But if quoting with "--<source>", we
attempt to screen out publisher's "puff" adjectives substitutomg
"...", and just include the parts which actually tell you something
about the item.
538
Briefly used for "CD". Now CD is given after smd or in 500 depending
on library choice.
Subjects. In MARC records, subject subdivisions have subfield codes
$xTopic$zPlace$yPeriod$vGenre.
600
Person as subject, in same format as person as author.
610
Corporate body as subject (including governments).
611
Conference as subject.
630
Uniform title as subject.
650
Topic as subject, e.g.:
650 0 $aRock music.
[Some libraries would consider this a genre; see 655]
[Some libraries use the gmds as $v form subdivisions.]
651
Place as subject (but not governments), e.g.:
651 0 $aCanada$xHistory$y1755-1763.
655
Genre heading, e.g., 655 7 $aPopular music.$2lcsh
700
Person as added entry, e.g., performers.
710
Corporate body as added entry.
711
Conference as added entry.
740
Title added entries. (Now in MARC titles which represent
the whole work are coded 246, while titles which represent part of
the work or a related work, are here.)
830
Series entered in catalogue differently than on item. Series as on
item is in 490 1st indicator 1, and series as entered in the
catalogue is here.
Some customers depart from our standard practices as reflected in the
cheat sheet. One customer in particular:
No 090, just 093
300 no "(CD)" and $c12 cm. rather than 4 3/4 cm.
(We approve of being consistent in doing size in cm., but haven't
adopted the practice generally.)
500 has "Compact disc" rather than :CD".
650's are assigned, e.g., 650 0 $aFolk music$zNewfoundland and Labrador.
(650 rather than 655 to allow the $z.)
Amigos Library Services offers a self-paced online course:
http://www.amigos.org/learning/catalog/shopping/format.php?search=3
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